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AFFIRMATIC

The M365 Governance Framework

Four pillars that keep enterprise collaboration compliant, secure, and scalable across every M365 object.

Governance is a discipline. Affirmatic applies the same framework to workspaces, guests, users, and resources so governance is consistent everywhere.

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What is a governance framework?

A governance framework is a structured set of principles and processes that guide how an organization manages and controls its resources across their lifecycle.

The Affirmatic framework applies four pillars: ownership, lifecycle, request approval, and templates to every M365 object for consistent, enterprise-grade governance.

One framework. Consistent governance.

Configure governance once and apply it across workspaces, guests, users, and resources.

Ownership Lifecycle Request approval Templates

The four pillars in practice

An alternating accordion view of how each governance pillar drives control across Microsoft 365.

PILLAR 1

Ownership

Every M365 object has an accountable owner so responsibility never defaults to IT.

  • Designated owners are assigned at creation.
  • Ownership gaps trigger escalation workflows.
  • Ownership changes are fully audited.

PILLAR 2

Lifecycle

Objects should not live forever. Lifecycle automation ensures expiry, renewal, and cleanup.

  • Expiry policies align with business needs.
  • Owners receive renewal prompts before expiry.
  • Actions are configurable: archive, lock, or delete.

PILLAR 3

Request Approval

Changes follow governed workflows so the right people approve the right actions.

  • Approval chains align with risk and sensitivity.
  • Requests create full audit records.
  • Self-service is enabled with guardrails.

PILLAR 4

Templates

Templates standardize provisioning so new objects start right, not retrofitted later.

  • Naming and metadata standards are enforced at creation.
  • Templates apply policies consistently across object types.
  • Templates are versioned and governed.

One framework, three modules

Workspace Management

Lifecycle governance for Teams, Groups, and SharePoint.

  • Templates, naming rules, and ownership enforced at creation.
  • Lifecycle actions: archive, lock, or retire inactive workspaces.
  • Multi-tenant visibility for large and complex environments.

Guest User Management

Controlled onboarding and access reviews for guests.

  • Onboarding options: email, silent, or compliance portal.
  • Automated expiry and access reviews with audit trails.
  • Guest directory and data access visibility.

Identity & Resource Mgmt

Govern users, mailboxes, rooms, and directory resources.

  • User lifecycle, license assignment, and attribute updates.
  • Shared mailboxes, rooms, and equipment under governance.
  • Access visibility and lifecycle tracking across resources.

Ready to implement framework-based governance?

See how Affirmatic brings consistent ownership, lifecycle, and control to M365.

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Three Decades of Security & Governance for Business Collaboration

Experience

  • 30 years in security, compliance and governance
  • From on-prem systems to Microsoft 365

Trust

  • 800+ enterprise customers in Germany, Austria & Switzerland
  • Across highly regulated industries

Made in Germany

  • Headquartered in Frankfurt, Germany
  • Subsidiary in UK
  • Operating across Europe and North America