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Affirmatic Competitive Analysis & Website Recommendations

Strategic Analysis Competitive intelligence across 5 M365 governance vendors, current landing page audit, and actionable recommendations for layout, content, visuals, SEO, and LLM visibility. Prepared for BCC GmbH · Louis Boerner · February...

Affirmatic Competitive Analysis & Website Optimization Playbook

1. Replace Static Text Walls with Dynamic Proof

3. Build Trust Through Visible Social Proof

4. Create a Content Engine Beyond Landing Pages

5. Optimize for AI Discovery Aggressively

Blind Spot #1: "Good Product Sells Itself" Fallacy

Blind Spot #2: No Self-Serve Discovery Path

Blind Spot #4: AI/Copilot Governance Gap

Blind Spot #5: No Competitive Intercept Strategy

Blind Spot #6: Content Doesn't Match Buyer Journey

Visual Wireframe: Proposed Homepage Flow

Add Product Screenshots to Every Section

Add "Before/After" Transformation Visuals

Add "Related Modules" Cross-Sell Section

Keyword Priorities (Traffic + Conversion Value)

LLM Visibility: Affirmatic's Hidden Advantage

Week 1-2: Foundation Fixes (High Impact, Low Effort)

Week 3-4: Content & Conversion (High Impact, Medium Effort)

Month 2: Growth Engine (Strategic, Higher Effort)

Month 3-6: Market Authority (Strategic, Long-term)

Strategic Analysis Competitive intelligence across 5 M365 governance vendors, current landing page audit, and actionable recommendations for layout, content, visuals, SEO, and LLM visibility. Prepared for BCC GmbH · Louis Boerner · February 2026 Executive Summary & Strategic Verdict Competitive Landscape Matrix Messaging & Positioning Comparison Affirmatic Landing Page Audit Critical Gaps & Blind Spots Layout & UX Recommendations Performance Content Strategy Visual & Design Proposals SEO & LLM Visibility Playbook Implementation Roadmap Where Affirmatic stands versus the market — and the 5 highest-leverage moves to win. The Strategic Verdict Affirmatic has a strong product foundation and genuine differentiators (multi-tenant native, unified platform, complete object coverage, German engineering trust). However, the current landing page is competing like a product spec sheet in a market where competitors are winning with outcome storytelling, interactive proof, and conversion-optimized UX. The gap is not in what Affirmatic does — it is in how the website communicates value, proves it, and converts visitors. Every competitor uses interactive dashboards, animated demos, or video walkthroughs. Affirmatic relies almost entirely on static text and a single hero video. Add interactive product tours, before/after governance visuals, and ROI calculators that engage visitors. Rencore leads with "Control Microsoft 365." Syskit leads with "$24K savings in 60 minutes." Orchestry leads with "Tenant mastered." Affirmatic leads with module names. Reframe every section around measurable business outcomes. You claim 800+ customers but show zero logos, zero testimonials, zero case studies, zero review badges. Every competitor leverages G2/Capterra ratings, named logos, and quantified customer results. This is the single biggest credibility gap. The blog exists but uses placeholder/data-driven content. Competitors have deep resource libraries (whitepapers, webinars, checklists, guides). You need pillar content that captures organic traffic and feeds the funnel. Your llms.txt and AI index files are ahead of competitors. But the website content lacks the citable, structured claims that LLMs actually surface. Add definition blocks, comparison tables, and factual claims at strategic positions. Head-to-head comparison across the 5 analysed competitors and Affirmatic. Affirmatic Rencore Solutions2Share EasyLife365 Syskit Orchestry Dimension Affirmatic Rencore Solutions2Share EasyLife365 Syskit Orchestry Founded 1994 (BCC), Affirmatic 2020 2013 (Sweden) 2011 (Germany) 2021 (Switzerland) 2009 (Croatia → UK) ~2020 (Canada) Customers 800+ enterprises 500+ clients 60,000+ installs Not disclosed 3,800+ orgs Not disclosed Positioning Enterprise M365 governance, simplified Control M365, Copilot & Power Platform Teams governance made simple M365 governance made simple M365 governance & security simplified M365 tenant mastered Product Architecture Unified platform, 3 modules Single platform, 6 pillars Multi-product (separate SKUs) Modular suite (4 products) Single product (3 tiers) Single platform Pricing Transparency Full calculator + tiers published Starting at $0.66/user/mo Not published Per-license, 25 min. $1-3/user/month (published) Custom only Free Trial Demo only Yes (free) 14-day trial EasyMeet365 free 21-day, no CC 28-day trial Multi-Tenant Native, by design Yes (tenant segmentation) Not prominent Not prominent Not prominent Not prominent Object Coverage Broadest (incl. Sec Groups, DLs, Mailboxes) Broad (Teams, SP, OD, Exchange, Entra, Viva, Loop, Power Platform) Teams-focused Teams, Groups, SP, OD, Guests, Entra Teams, SP, OD, Power Platform Teams, SP, Groups AI/Copilot Governance Not mentioned Yes — first-mover, EU AI Act Not mentioned Not mentioned Copilot readiness content AI-ready positioning G2/Capterra Presence Not visible 160+ G2 reviews 73 G2 reviews Minimal Active (Gartner too) G2 & Capterra leader Customer Logos on Site Placeholder only Yes Partial Partial Lego, Volvo, IBM, etc. Partial Case Studies None published Yes (Specialist Risk Group+) Limited (2 named) Success Stories page Quantified ($24K savings) Yes (with ROI claims) Content Depth Blog (data-driven, placeholder stage) Blog, webinars, whitepapers, checklists, newsletters Blog, guides, docs Blog, docs, stories Blog, webinars, eBooks, case studies Blog, webinars, guides, case studies Thought Leadership Not visible CEO as public voice, AI governance vision Technical blogs MVP credentials Webinar series MVP-driven, ShareGate alternative narrative LLM/AI SEO Files llms.txt, ai/index.json, pages.jsonl, sections.jsonl Not observed Not observed Not observed Not observed Not observed Affirmatic's Genuine Competitive Advantages Multi-tenant native architecture, broadest M365 object coverage (Security Groups, DLs, Shared Mailboxes), transparent pricing with calculator, unified platform (not separate products), flexible deployment (SaaS / Private Cloud / On-Prem), German engineering trust factor, and industry-leading LLM optimization infrastructure. How competitors frame the problem and position themselves — and where Affirmatic's messaging falls short. Element Rencore Syskit Orchestry Affirmatic Tagline "Control Microsoft 365, Copilot & the Power Platform" "M365 Governance & Security Simplified" "Your M365 tenant is waiting to be mastered" "Enterprise M365 governance, simplified." Emotional Hook Control & mastery Simplification of complexity Relief & empowerment ("finally done right") Functional description (no emotion) Villain Sprawl, cost, security risk Oversharing, data leakage Chaos, uncontrolled sprawl Manual admin, sprawl, blind spots Hero Framing The IT team gaining visibility The org becoming audit-ready The admin who finally has control The platform (product-centric) Primary Proof 500+ clients, 160+ reviews, SOC2 3,800 customers, Lego/Volvo, $24K savings G2/Capterra leader, MVP team 800+ enterprises (no names, no reviews) CTA Approach "Try for Free" + "Talk to Expert" "Free 21-day trial" (no CC) "Get started" (28-day trial) "Book a Demo" (higher friction) Critical Messaging Gap Affirmatic's messaging is product-centric ("We have 3 modules that do X"). Every winning competitor is outcome-centric ("You will achieve Y"). The hero of Affirmatic's story is the platform. It should be the buyer — the overwhelmed M365 admin, the CISO losing sleep over guest access, the Platform Owner drowning in sprawl. Reframe everything through the lens of "what changes for you." The strongest competitors (Rencore, Orchestry) follow a Problem → Empathy → Solution → Proof → CTA arc. Affirmatic currently follows Product → Features → CTA. The missing middle — empathy and proof — is what builds trust and drives conversion. Orchestry: "Turn chaos into repeatable workflows" (acknowledges pain before solving it). Syskit: "$24K savings in under 60 minutes" (quantified outcome upfront). Rencore: "Built by admins, for admins" (insider credibility). No quantified outcomes anywhere on the site. No customer voice. No "before/after" transformation story. No urgency narrative ("what happens if you don't act"). The site reads as a product manual, not a conversion engine. A GTM-focused audit of the current landing page — what works, what doesn't, and why. Interactive, real-time, transparent. Most competitors hide pricing. This is a genuine conversion advantage — keep it, improve it. The 4-pillar framework (Ownership, Lifecycle, Approvals, Templates) is a strong thought leadership asset. Competitors lack this structured narrative. llms.txt, AI index files, schema markup, sitemap — ahead of every competitor analysed. This is a forward-looking competitive moat. 500+ translatable strings with EN/DE support. Ready for multi-market deployment — a real advantage for the DACH focus. Clear 3-module structure with dedicated deep-dive pages. Information architecture is logical and well-linked. Four distinct buyer personas (Platform Owners, Workplace Leads, CISOs, Governance/Compliance) with role-specific messaging — better than most competitors. Issue Severity Impact Competitor Benchmark Zero visible social proof 800+ claim but no logos, no testimonials, no reviews, no badges Critical Destroys trust at the most crucial moment — first visit Syskit: Lego, Volvo, IBM logos + G2 badge. Rencore: 160+ reviews + SOC2 certs. Text-wall content structure Most sections are dense paragraphs with no visual breaks Critical Enterprise buyers scan, they don't read. 80% of content is likely never seen. Syskit: card-based layouts with icons. Orchestry: visual workflow diagrams. No product screenshots or demos Only asset is a single hero video (SaaSHero.mp4) Critical Buyers can't visualise what they're buying. Reduces "try before you buy" confidence. Syskit: dashboard screenshots. Rencore: product interface imagery throughout. High-friction primary CTA "Book a Demo" requires calendar commitment. No self-serve option. High Loses early-stage researchers who want to explore before committing. Syskit: 21-day free trial, no CC. Orchestry: 28-day trial. Rencore: "Try for Free." No case studies or customer stories Zero evidence of real-world implementation success High Enterprise buyers need peer validation. No stories = no proof the product works. Syskit: Ovative Group ($24K savings). Rencore: Specialist Risk Group case study. No competitive differentiation content No "vs" pages, no comparison tables, no "why Affirmatic" narrative High Misses commercial-intent search traffic ("best M365 governance tool"). Orchestry: dedicated "Sharegate Alternative" + buyer's guide pages. Blog is placeholder-stage Content is data-driven/JS-generated, not indexed for SEO High Zero organic traffic from informational queries. Competitors dominate these. Rencore: full blog with AI governance thought leadership. Syskit: webinar library. No Copilot/AI governance positioning Rencore owns this emerging narrative Medium Misses the fastest-growing concern in M365 governance buyer conversations. Rencore: AI governance as core pillar. Orchestry: "AI-ready" positioning. No analyst/review site presence No G2, Capterra, Gartner badges or links Medium Missing from comparison shopping and third-party validation channels. Syskit: G2 + Gartner. Orchestry: G2 + Capterra leader badges. The strategic blind spots that could cost Affirmatic market share — even with a superior product. The current site assumes that listing features will convince buyers. But in a crowded market with 5+ alternatives, the vendor that tells the best story wins. You need narrative, not specifications. Every competitor offers a free trial (14-28 days). Affirmatic's only entry point is "Book a Demo." This filters out 60-70% of buyers who are in research mode and not ready for a sales conversation. You have 800+ customers and 30 years of experience — incredible assets. But the website treats them as text statistics, not evidence. Without logos, quotes, certifications, and review badges, these claims have zero weight. Rencore has claimed the AI governance narrative with EU AI Act readiness, Copilot governance, and enterprise agent management. If Affirmatic doesn't stake a position here, you'll be perceived as a legacy governance tool. Orchestry has dedicated pages for "Sharegate Alternative" and "AvePoint Alternative" — capturing high-intent comparison traffic. Affirmatic has zero competitive comparison content. You're invisible in the comparison phase of the buyer journey. Affirmatic has landing pages (bottom-funnel) but almost no awareness or consideration content. There are no pillar guides, no governance checklists, no best-practice resources. This means you only capture buyers who already know they want your product — not those researching the problem. Specific, actionable changes to the homepage and module pages to increase engagement and conversion. The current homepage has 13 sections. Several are redundant or lack visual engagement. Here's the proposed restructure: # Section Current State Proposed Change Why 1 Hero Text + single autoplay video Outcome-led headline + animated product tour + dual CTA ("Start free" + "Book a demo") Competitors show the product in action. Replace abstract video with actual UI walkthrough. 2 Social Proof Bar Missing entirely ADD: Logo carousel (top customers) + G2 rating badge + "Trusted by 800+ enterprises" Should appear within first scroll. Every competitor does this. Non-negotiable. 3 Problem Section 4 text-heavy cards Keep structure but add micro-animations/icons + a "sound familiar?" empathy hook Good content, needs visual treatment to prevent skip-scrolling. 4 Outcome Metrics Missing entirely ADD: 3-4 impact stats ("90% reduction in sprawl", "70% less admin time", "Audit-ready in weeks, not months") Syskit uses "$24K saved." Numbers stop the scroll and build credibility. 5 Module Cards 3 solution cards (text-heavy) Add screenshot/mockup to each card + hover-reveal of key capabilities Let buyers see the product, not just read about it. 6 Interactive Demo / Product Tour Missing entirely ADD: Embedded interactive walkthrough (Storylane, Navattic, or custom) showing governance flow Reduces demo-booking friction. Lets researchers self-qualify. 7 Framework Teaser SVG diagram + 4 badges Keep but make interactive — click each pillar to reveal details The framework is a strong asset. Make it explorable, not static. 8 Customer Story Missing entirely ADD: Featured case study card with quote, logo, and key metric One strong customer story is worth 10 feature sections. 9 Differentiators 4 text cards Reframe as a comparison table: "Affirmatic vs. the alternatives" Implicit comparison is weaker than explicit. Show the matrix. 10 Trust / About 3 stat cards + about text Consolidate into a "Made in Germany" trust bar with certifications, partner logos, and compliance badges Current section is too large. Compress into a high-density trust strip. 11 Persona Accordion 4 expandable FAQ items Redesign as tabbed interface with icon + role title + 3-bullet value prop per tab Accordions hide content by default. Tabs show the first persona immediately. 12 Final CTA Text + Calendly embed Full-width CTA block with dual path: "Start free trial" (left) + "Talk to an expert" (right) Accommodate both self-serve and sales-assisted buyers. Proposed Homepage Section Flow [1] Hero: Outcome headline + product tour video + dual CTA [2] Logo bar: 6-8 customer logos + G2/Capterra badge [3] Problem cards: 4 pain points with icons + empathy hook [4] Impact metrics: 3-4 large stats in a horizontal strip [5] Module showcase: 3 cards with screenshots + capability reveals [6] Interactive demo embed: Self-serve product exploration [7] Framework explorer: Interactive 4-pillar diagram [8] Customer story: Featured case study with quote + metric [9] Comparison matrix: "How Affirmatic compares" table [10] Trust strip: Certifications + Made in Germany + partner logos [11] Persona tabs: Role-based value props (tabbed, not accordion) [12] Final CTA: Dual-path conversion (free trial + talk to expert) Each "how-to snippet" and capability description should include a screenshot or annotated mockup showing the feature in action. Text-only descriptions don't convert. For each module, show a visual comparison: "Without Affirmatic" (red/chaotic) vs. "With Affirmatic" (green/organized). This creates emotional contrast. At the bottom of each module page, add a "Governance works better together" section linking to the other two modules with a brief value statement for each. A simplified version of the pricing calculator that shows estimated savings for that specific module. "Managing 500 users? This module saves approximately X hours/month." Content that drives traffic, builds authority, and converts — mapped to the buyer journey. Content Type Affirmatic Rencore S2S EL365 Syskit Orchestry Landing pages Yes (6) Yes Yes Yes Yes Yes Blog (indexed) Placeholder Active Active Active Active Active Case studies None Yes 2 Yes Quantified Yes Whitepapers/eBooks None Yes No No Yes Guides Webinars None on site Yes No No Active Yes Comparison pages None No vs Sharegate No No Multiple Checklists/templates None Yes No No No No Interactive tools Pricing calc Cost calc No No No No ROI calculator No Yes No No No No LLM optimization Best in class No No No No No Customer case study — Even one named customer with a quantified outcome transforms credibility G2/Capterra profile — Create profiles and begin collecting reviews from existing 800+ customers "Why Affirmatic" page — Differentiation narrative with comparison matrix ROI calculator — Extend the pricing calculator to show admin hours saved, risk reduction, and cost avoidance 3 comparison pages — "Affirmatic vs. Rencore", "vs. Syskit", "vs. Orchestry" Teams Governance Checklist (PDF lead magnet) Guest Access Audit Template (PDF lead magnet) "What is M365 Governance?" pillar blog post (2,500+ words, SEO-optimized) Complete Guide to M365 Governance (pillar page targeting 5,000+ words) Copilot/AI Governance positioning page — stake your claim before Rencore locks the narrative Webinar series launch — monthly governance best practices sessions Partner/MSP landing page — channel expansion content Industry-specific landing pages (Financial Services, Healthcare, Education) M365 Governance Maturity Assessment (interactive tool) Customer advisory board content (testimonials, co-created content) Analyst engagement (Gartner peer insights, Forrester evaluations) Week Title Target Keyword Type Funnel Stage 1 What is M365 Governance? The Complete Guide M365 governance Pillar Awareness 2 How to Reduce Microsoft Teams Sprawl in 6 Steps Teams sprawl How-to Awareness 3 Guest User Management in M365: Beyond Native Tools guest user management M365 Comparison Consideration 4 The 4 Pillars of Enterprise M365 Governance governance framework M365 Thought leadership Awareness 5 Affirmatic vs. Native M365 Governance: What's Missing M365 governance tools Comparison Consideration 6 Multi-Tenant M365 Governance: Challenges and Solutions multi-tenant governance Deep dive Consideration 7 Preparing Your M365 Tenant for Copilot: A Governance Checklist Copilot governance Checklist Awareness 8 Shared Mailbox Governance: The Overlooked Risk shared mailbox governance Problem-solution Awareness Specific visual elements to transform the site from a product spec sheet into a conversion engine. Annotated screenshots of the Affirmatic UI showing: workspace inventory dashboard, guest lifecycle timeline, approval workflow in action, identity management console. Place these inline within module pages and the homepage. Use a tool like Storylane, Navattic, or Arcade to create a clickable product walkthrough. Embed on homepage and each module page. This is the #1 conversion lever you're missing. Split-screen or slider visuals showing: "Your M365 without governance" (chaotic, red indicators, orphaned objects) vs. "With Affirmatic" (organized, green status, clear ownership). Use on homepage problem section. Replace static stat cards with animated counters that count up on scroll: "30+ years", "800+ customers", "7 object types governed." Creates visual momentum and engagement. Scrolling strip of customer logos immediately below the hero. Even 6-8 logos dramatically increases perceived credibility. If logos aren't available, use industry badges: "Trusted in Financial Services, Healthcare, Manufacturing." Horizontal row of certification/trust badges: ISO 27001, GDPR Compliant, Microsoft Partner, SOC 2 (if applicable), G2 Leader, Made in Germany. Competitors use these extensively. A clean, branded comparison table showing Affirmatic vs. 3-4 competitors across 8-10 dimensions. Use checkmarks, X-marks, and partial indicators. This captures high-intent comparison traffic. An animated or interactive SVG showing the lifecycle flow: Request → Approval → Provision → Govern → Review → Archive/Cleanup. Use on the framework page and homepage. 60-90 second customer video clips. Even 2-3 testimonials from real IT admins or CISOs would be transformative. Place on homepage and relevant module pages. A visual that shows: "For an organization with [X] users, Affirmatic typically delivers: [Y] hours saved/month, [Z] orphaned objects cleaned, [$W] in avoided risk." Use on pricing page. Element Current Recommendation Hero video Abstract SaaS animation (SaaSHero.mp4) Replace with actual product walkthrough or animated governance flow showing real UI Icons Minimal stroke icons in orange circles Keep style, but add micro-animations on scroll (subtle rotate, scale, or fade) Cards White cards with text only Add header images, screenshots, or illustrative graphics to at least 50% of cards Persona section Accordion (collapsed by default) Convert to horizontal tabs with the first persona visible by default Framework SVG Static 840KB image Make interactive: click/hover each pillar to reveal details. Add animation on load. CTA buttons Orange primary, outline ghost Add a softer secondary CTA style for "Learn more" / "Explore" actions. Current binary is too aggressive. Social proof None visible Add G2/Capterra badges inline, customer quotes as pull-quotes between sections, logo bar after hero Maximizing search visibility in both traditional search engines and AI-powered discovery. Key Insight Affirmatic's SEO infrastructure (meta tags, schema, sitemap, headings) is solid. The problem is content volume and depth. Competitors rank because they have 50-100+ indexed pages of blog content, guides, and resources. Affirmatic has ~6 landing pages and a placeholder blog. The technical SEO is ready — the content engine needs to start producing. Keyword Cluster Est. Monthly Volume Competition Affirmatic Coverage Action M365 governance / Microsoft 365 governance 1,300+ High Landing page Add pillar blog post + FAQ content Teams governance / Microsoft Teams governance 870+ High Workspace page Add blog post + checklist lead magnet SharePoint governance 590 High Partial Add dedicated section or blog post Guest user management M365 430+ Medium Guest page Add comparison blog + audit template M365 governance tools / best tools 320+ Medium None Create comparison page + AI-optimized content Teams sprawl 210 Low Mentioned Dedicated how-to blog post M365 governance framework 170 Low Framework page Strengthen with more depth + schema Copilot governance / AI governance M365 150+ (growing) Low None Create positioning page + blog series Shared mailbox governance 140 Very Low Identity page Add blog post (easy win, low competition) [Competitor] alternative 100-300 each Medium None Create "vs" pages for top 3 competitors Affirmatic is the only competitor with dedicated LLM optimization files (llms.txt, ai/index.json, pages.jsonl, sections.jsonl). This is a genuine first-mover advantage. But the content these files point to needs to be richer. Place clear, factual definition paragraphs at the top of key pages. LLMs cite opening definitions most frequently. Format: "Affirmatic is [category] that [does what] for [whom]." Explicit comparative positioning helps LLMs recommend Affirmatic in tool comparison queries. "Unlike point solutions, Affirmatic governs Security Groups, Distribution Lists, and Shared Mailboxes in addition to Teams and SharePoint." Mirror how users query LLMs: "Who is Affirmatic for?", "What makes Affirmatic different?", "How does Affirmatic compare to [competitor]?" These become direct citation targets. The current ai/index.json lists competitors but doesn't explain differentiators. Add structured differentiation data that LLMs can use for comparison responses. Item Status Action Canonical URLs Warning Currently pointing to "example.com" — update to actual domain before launch Hreflang tags Missing Add EN/DE hreflang for all pages (i18n is ready, SEO tags are not) Blog indexability Fail JS-rendered blog content is not crawlable. Implement SSR or static HTML blog posts. Image optimization Warning Framework SVG is 840KB. About-Section.png is 652KB. Optimize for web. Schema markup Pass Good foundation. Add FAQPage schema to all pages with accordion/FAQ sections. Sitemap Pass Present and structured correctly. Robots.txt Pass Configured correctly. Prioritised actions by impact and effort — what to do this week, this month, and this quarter. Action Impact Effort Owner Add customer logos to homepage (even 4-6) Critical 2 hours Marketing + CS Fix canonical URLs (example.com → actual domain) Critical 1 hour Dev Add G2/Capterra badges or "800+ enterprises" proof bar below hero Critical 3 hours Design + Dev Replace hero video with product screenshot or product tour High 1 day Product Marketing Add 2-3 customer quotes as pull-quotes between sections High 4 hours CS + Marketing Add hreflang tags for EN/DE Medium 2 hours Dev Optimize large images (SVG 840KB, PNG 652KB) Medium 2 hours Dev Action Impact Effort Owner Publish first case study (even a lightweight customer quote page) Critical 1 week CS + Marketing Create "Why Affirmatic" differentiation page with comparison matrix High 2 days Product Marketing Publish first blog post: "What is M365 Governance?" High 1 day Content Add ROI/impact metrics section to homepage High 1 day Design + Dev Convert persona accordion to tabs Medium 4 hours Dev Add product screenshots to module pages High 2 days Product + Design Create G2/Capterra profiles and begin review collection High 3 hours + ongoing CS Action Impact Effort Owner Create interactive product tour (Storylane/Navattic/custom) Critical 1-2 weeks Product + Marketing Publish 3 competitor comparison pages High 1 week Product Marketing Launch blog with 4+ posts (from content calendar) High 2 weeks Content Create Copilot/AI governance positioning page High 2 days Product Marketing Build ROI calculator (extend pricing calculator) Medium 1 week Dev + Marketing Create lead magnets (Teams Governance Checklist, Guest Audit Template) Medium 3 days Content Implement SSR/static rendering for blog (SEO indexability fix) High 1 week Dev Action Impact Effort Launch monthly webinar series on M365 governance High Ongoing Create industry-specific landing pages (FinServ, Healthcare) Medium 2 weeks per vertical Develop M365 Governance Maturity Assessment (interactive tool) High 3-4 weeks Build partner/MSP program page and content Medium 1 week Submit to Gartner Peer Insights, pursue analyst mentions High Ongoing Expand to 20+ blog posts covering full keyword map High Ongoing Consider free trial offering (align with competitor positioning) High Product decision Final Note: The Competitive Clock is Ticking Rencore just raised $15M and is claiming the AI governance narrative. Syskit has 3,800+ customers and quantified case studies. Orchestry is aggressive on competitive intercept. Affirmatic has genuine product advantages (multi-tenant, unified platform, broadest coverage, transparent pricing) — but the website doesn't communicate them with the urgency, proof, and emotion that converts enterprise buyers. The product is ready. The GTM engine needs to match it.


Affirmatic Q1 2026 Release Roundup | Affirmatic Blog

M365 Governance Framework Explained: The 4 Pillars in Practice

Workspace Lifecycle Controls That Scale Across Tenants

Back to blog News January 29, 2026 Product Updates Highlights from the latest release cycle across workspace, guest, and identity modules. The Q1 release improves policy automation in all three modules. Workspace workflows now support expanded lifecycle triggers and clearer renewal escalation. Guest governance introduces improved review assignment visibility, while identity workflows gain stronger handling for shared resource delegation. Jan 18, 2026 Blog A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 12, 2026 News Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article Jan 7, 2026 Blog How to apply renewal, inactivity, and archival standards to Teams, Groups, and SharePoint consistently. Read article


Governance Framework Workshop Series Announced | Affirmatic Blog

Back to blog News December 4, 2025 Governance Framework A new workshop format helps governance leads map policies to the four-pillar operating model. The series guides teams through control mapping for ownership, lifecycle, approvals, and templates. Each session outputs a practical implementation backlog. Participants leave with scoped rollout phases, measurable policy outcomes, and alignment between IT, security, and compliance stakeholders. Jan 18, 2026 Blog A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 29, 2026 News Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 12, 2026 News Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article


Guest Access Review Benchmark 2026 | Affirmatic Blog

Back to blog News January 12, 2026 Guest Governance Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Programs with strong closure rates align review cadence to guest risk levels. Shorter cycles are used for high-sensitivity spaces, while standard spaces follow longer intervals. Teams that define clear owner accountability and escalation paths consistently reduce late reviews and unresolved access. Jan 29, 2026 News Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 18, 2026 Blog A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 7, 2026 Blog How to apply renewal, inactivity, and archival standards to Teams, Groups, and SharePoint consistently. Read article


Identity Governance Controls for Shared Mailboxes, Rooms, and Equipment | Affirmatic Blog

Back to blog Blog December 19, 2025 Identity Governance Establish consistent ownership and approval paths for non-user objects in Microsoft 365. Identity governance often focuses on user lifecycle, while shared mailboxes, rooms, and equipment stay weakly controlled. Those objects still carry data and access risk. Apply the same owner, approval, and lifecycle standards used for user identities to all shared resources. Access delegation changes over time and can outlive the business need. Capture delegation history and schedule periodic review checkpoints. Consistent review cadence reduces risk and creates clear evidence for internal and external auditors. Jan 29, 2026 News Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 18, 2026 Blog A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 12, 2026 News Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article


M365 Governance Framework Explained: The 4 Pillars in Practice | Affirmatic Blog

Back to blog Blog January 18, 2026 Governance Framework A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Microsoft 365 enables fast collaboration, but growth without structure creates blind spots. Teams and groups stay active long after projects end, ownership drifts, and guest access accumulates without regular review. A governance framework fixes that by giving every object a predictable control model. Instead of one-off policies, you create repeatable rules that scale across departments and tenants. Every governed object needs a clearly assigned owner at creation time. Ownership is the accountability anchor for renewals, policy exceptions, and audit questions. Define escalation for orphaned objects, enforce owner validation in workflows, and record all owner changes. This ensures responsibility never defaults to central IT by accident. Workspace and identity objects should not live forever. Lifecycle policies create clear checkpoints for renewal, archival, retention, or removal. A strong model combines automatic reminders with policy-based actions. Owners receive renewal prompts, and unresolved objects follow governed outcomes based on risk and business criticality. Requests for new workspaces, access changes, or guest onboarding should follow approval chains aligned to risk. Fast approvals are possible when the path is standardized. Capture approver identity, timestamp, and rationale in an auditable record. This turns compliance from manual evidence gathering into a built-in result of each workflow. Templates convert policy into default behavior. Naming rules, metadata, sensitivity requirements, and baseline settings should be enforced at creation. When templates are versioned, you can evolve standards safely while preserving historical context. The result is consistency across workspaces, guests, and identity resources from day one. Start with a baseline inventory and classify objects by risk and business value. Then prioritize controls for high-risk object types and high-volume request flows first. Roll out in phased waves: pilot with one business unit, validate policy fit, and then expand tenant-wide. Track adoption with measurable indicators such as orphan rate, renewal completion, and access review closure time. Dec 4, 2025 News A new workshop format helps governance leads map policies to the four-pillar operating model. Read article Jan 29, 2026 News Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 12, 2026 News Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article


Workspace Lifecycle Controls That Scale Across Tenants | Affirmatic Blog

Use policy bands, not one universal timer

Back to blog Blog January 7, 2026 Workspace Lifecycle How to apply renewal, inactivity, and archival standards to Teams, Groups, and SharePoint consistently. Lifecycle policy quality depends on inventory quality. Consolidate Teams, Groups, and SharePoint data into a single source of truth before setting automated actions. Track inactivity signals, owner completeness, and business criticality to avoid broad policies that break real collaboration needs. Use different renewal windows for project spaces, departmental spaces, and regulated records. A one-size policy causes either risk or unnecessary friction. Automate reminders and define default actions for non-response to keep policy enforcement predictable. Jan 29, 2026 News Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 18, 2026 Blog A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 12, 2026 News Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article


Affirmatic Blog Post

Read governance-focused blog posts from Affirmatic covering Microsoft 365 ownership, lifecycle, approvals, and templates.

Back to blog Blog January 18, 2026 Governance Framework A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Microsoft 365 enables fast collaboration, but growth without structure creates blind spots. Teams and groups stay active long after projects end, ownership drifts, and guest access accumulates without regular review. A governance framework fixes that by giving every object a predictable control model. Instead of one-off policies, you create repeatable rules that scale across departments and tenants. Every governed object needs a clearly assigned owner at creation time. Ownership is the accountability anchor for renewals, policy exceptions, and audit questions. Workspace and identity objects should not live forever. Lifecycle policies create clear checkpoints for renewal, archival, retention, or removal. Requests for new workspaces, access changes, or guest onboarding should follow approval chains aligned to risk. Fast approvals are possible when the path is standardized. Templates convert policy into default behavior. Naming rules, metadata, sensitivity requirements, and baseline settings should be enforced at creation. Jan 7, 2026 Blog Apply renewal, inactivity, and archival standards consistently across object types. Read article Dec 4, 2025 News A new workshop format helps governance leads map policies to the four-pillar model. Read article The requested post is not available or is hosted externally.


Affirmatic Blog | Governance Resources and Topics

Explore the Affirmatic blog library with filters for resources and topics across governance framework, lifecycle, guest, and identity guidance.

Governance insights for teams that scale Microsoft 365 securely

Video: Governance Framework Overview in 6 Minutes

AFFIRMATIC LIBRARY Browse blog posts, product updates, and video explainers. Filter by resource type or topic to find exactly what your governance team needs next. Resources Topics Jan 18, 2026 Blog Governance Framework A practical guide to ownership, lifecycle, approvals, and templates for enterprise Microsoft 365 governance. Read article Jan 7, 2026 Blog Workspace Lifecycle How to apply renewal, inactivity, and archival standards to Teams, Groups, and SharePoint consistently. Read article Dec 19, 2025 Blog Identity Governance Establish consistent ownership and approval paths for non-user objects in Microsoft 365. Read article Jan 29, 2026 News Product Updates Highlights from the latest release cycle across workspace, guest, and identity modules. Read article Jan 12, 2026 News Guest Governance Common review cadences, closure rates, and escalation patterns from enterprise guest governance programs. Read article Dec 4, 2025 News Governance Framework A new workshop format helps governance leads map policies to the four-pillar operating model. Read article Jan 31, 2026 Video Governance Framework A concise walkthrough of the four pillars and how they connect across modules. Watch video Jan 22, 2026 Video Workspace Lifecycle See policy-triggered renewal and archival workflows on real workspace objects. Watch video Dec 28, 2025 Video Guest Governance A guided tour of onboarding flows, access reviews, and lifecycle controls for guests. Watch video Try another filter or switch between Resources and Topics.


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The M365 Governance Framework | The 4 Pillars of Enterprise Control | Affirmatic

The Affirmatic governance framework applies four consistent principles to M365 governance: ownership, lifecycle, request approval, and templates.

Ready to implement framework-based governance?

Three Decades of Security & Governance for Business Collaboration

AFFIRMATIC Four pillars that keep enterprise collaboration compliant, secure, and scalable across every M365 object. Governance is a discipline. Affirmatic applies the same framework to workspaces, guests, users, and resources so governance is consistent everywhere. Book a demo Explore solutions A governance framework is a structured set of principles and processes that guide how an organization manages and controls its resources across their lifecycle. The Affirmatic framework applies four pillars: ownership, lifecycle, request approval, and templates to every M365 object for consistent, enterprise-grade governance. Configure governance once and apply it across workspaces, guests, users, and resources. Affirmatic governance framework diagram Ownership Lifecycle Request approval Templates An alternating accordion view of how each governance pillar drives control across Microsoft 365. PILLAR 1 Every M365 object has an accountable owner so responsibility never defaults to IT. Designated owners are assigned at creation. Ownership gaps trigger escalation workflows. Ownership changes are fully audited. PILLAR 2 Objects should not live forever. Lifecycle automation ensures expiry, renewal, and cleanup. Expiry policies align with business needs. Owners receive renewal prompts before expiry. Actions are configurable: archive, lock, or delete. PILLAR 3 Changes follow governed workflows so the right people approve the right actions. Approval chains align with risk and sensitivity. Requests create full audit records. Self-service is enabled with guardrails. PILLAR 4 Templates standardize provisioning so new objects start right, not retrofitted later. Naming and metadata standards are enforced at creation. Templates apply policies consistently across object types. Templates are versioned and governed. Lifecycle governance for Teams, Groups, and SharePoint. Templates, naming rules, and ownership enforced at creation. Lifecycle actions: archive, lock, or retire inactive workspaces. Multi-tenant visibility for large and complex environments. Controlled onboarding and access reviews for guests. Onboarding options: email, silent, or compliance portal. Automated expiry and access reviews with audit trails. Guest directory and data access visibility. Govern users, mailboxes, rooms, and directory resources. User lifecycle, license assignment, and attribute updates. Shared mailboxes, rooms, and equipment under governance. Access visibility and lifecycle tracking across resources. See how Affirmatic brings consistent ownership, lifecycle, and control to M365. Book a demo Explore solutions 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America


M365 Governance Platform | Workspace, Guest & Identity Control | Affirmatic

Struggling to govern M365 at scale? Affirmatic automates workspace lifecycle, guest access & identity management. Trusted by 800+ enterprises. Book a demo.

M365 makes collaboration easy. Governance? Not so much.

Purpose-built for enterprise M365 governance

Trusted by 800+ enterprises across Europe and North America

Talk with an Affirmatic governance expert

AFFIRMATIC Standardize workspace lifecycle, guest access, and identity governance across your tenant(s). Affirmatic gives IT, compliance, and security teams the controls they need to govern Microsoft 365 at enterprise scale. Book a demo View pricing Microsoft 365 gives everyone the power to create Teams, invite guests, and spin up workspaces. Without governance controls, enterprise risk compounds quickly. Abandoned Teams and duplicate Groups bury critical content. External access grows without clarity on who invited whom. No one knows who is accountable when auditors come calling. IT teams spend hours on cleanup instead of strategic work. M365 governance is the practice of implementing policies, controls, and automation to manage Microsoft 365 collaboration objects throughout their lifecycle. Affirmatic is an enterprise Microsoft 365 governance platform developed by BCC GmbH that automates workspace lifecycle management, guest user governance, and identity resource administration across single- and multi-tenant environments. Deploy what you need today, and expand governance as you scale. Lifecycle governance for Teams, Groups, SharePoint sites, and all collaboration spaces. Microsoft Teams & M365 Groups SharePoint sites & Channels Viva Engage Communities Security Groups & Distribution Lists Control external access with governed onboarding, lifecycle oversight, and access reviews. Flexible onboarding (email, silent, portal) Automated expiry & cleanup Access reviews with audit trail Complete guest visibility dashboard Govern user accounts, shared mailboxes, rooms, equipment, and directory resources. User provisioning & license management Shared mailbox governance Room & equipment resources Contact management Every module shares the same governance foundation so standards stay consistent across your tenant. Affirmatic governance framework diagram Ownership Lifecycle Request approval Templates Explore the framework Govern multiple M365 tenants from a single console with consistent standards. One platform for workspaces, guests, and identities-not separate point tools. Govern security groups, distribution lists, shared mailboxes, and more. 30 years of governance expertise with 800+ enterprise customers across DACH. Placeholder for customer logos and industry coverage in banking, insurance, manufacturing, and public sector. Customer logo placeholder Years of governance expertise Enterprise customers Headquartered in Frankfurt, Germany M365 Platform Owners Challenge: You have deployed Microsoft 365 but lack unified visibility and control. Unified inventory of collaboration objects across tenants. Lifecycle controls that prevent sprawl without blocking users. Delegation without giving away admin keys. Relevant modules: Workspace, Identity Digital Workplace Leads Challenge: You want to enable collaboration with guardrails that do not slow teams down. Standardized workspace creation with consistent structures. Visibility into adoption and usage patterns. Governance that users can follow without friction. Relevant modules: Workspace CISOs & Security Leaders Challenge: External access and workspace sprawl create risks you cannot measure. Complete visibility into guest access and permissions. Access reviews with audit-ready evidence. Ownership accountability for every resource. Relevant modules: Guest, Workspace IT Governance & Compliance Challenge: Auditors ask questions you cannot answer quickly. Policy enforcement that works across every object type. Audit-ready reporting on ownership and lifecycle status. Consistent governance across all modules. Relevant modules: All three modules Get a tailored demo and a pricing estimate for your tenant. Book a demo View pricing Book a session Choose a time directly in our live calendar. The scheduler switches automatically between English and German. Prefer fullscreen scheduling? Open the calendar in a new tab. Open calendar in new tab 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America


Affirmatic Pricing | M365 Governance Platform

Affirmatic pricing for enterprise M365 governance. Compare modules, estimate costs, and explore add-ons and support tiers.

AFFIRMATIC Transparent, scalable, and built for enterprise teams. Annual subscription, billed yearly. Prices in EUR, excluding VAT. Choose any combination. Discounts apply automatically. Teams Groups SharePoint Channels Viva Engage Security groups Distribution lists Onboarding flows Access reviews Lifecycle automation Guest directory visibility Data access view User lifecycle Shared mailboxes Rooms Equipment Contacts Licensing Delegation Annual price per module. 4,001+ uses a per-user rate. 1–100 €1,199 101–300 €1,899 301–750 €3,599 751–2,000 €4,799 2,001–4,000 €7,399 4,001–7,000 €1.85 / user Multi-module discount: 2 modules = 7.5% off | 3 modules = 13% off Optional add-ons priced by user tier. 15% bundle discount applies when both are selected. Custom scripts, approvals, and event-driven workflows inside Affirmatic. 1–750: €1,999 751–2,000: €2,999 2,001–4,000: €3,999 4,001–7,000: €4,999 Full CRUD API, webhooks, and bulk operations for integrations. 1–2,000: €1,999 2,001–7,000: €2,999 Configure your modules and see the annual estimate instantly. Number of M365 users 7,001+ users require a custom quote. Modules Workspace Management Guest User Management i Identity & Resource Mgmt Please select at least one module. Add-ons Task Automation API Access Bundle discount applies when both add-ons are selected. Support tier Standard (Included) Premium Additional tenants €1,999 per additional tenant. Module total €0 Add-ons total €0 Support €0 Multi-tenant add-on €0 Annual total €0 Per user / year €0.00 This user volume requires a tailored quote. Let’s build the right package together. Talk to sales Get a tailored quote Standard is included. Premium adds faster response and escalation. Standard Premium German + English support ✓ ✓ Email + AI chat ✓ ✓ Knowledge base ✓ ✓ First response target 24h 8h 3rd-level support — ✓ Scheduled video calls 2 / quarter 6 / quarter Dedicated CSM — ✓ User count based on M365 licensed users across tenant(s). Pricing effective January 2026, subject to change. Multi-tenant add-on: €1,999 per additional tenant. 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America


Guest User Management for M365 | Automated Lifecycle & Access Reviews | Affirmatic

Control who's in your M365 tenant. Affirmatic automates guest onboarding, expiry, and access reviews with audit-ready visibility.

The hidden risk of unmanaged guest access

How to manage guest users in Microsoft 365

Complete governance for external identities

The guest intelligence your security team needs

What changes when guest access is governed

Built for the teams responsible for external access

Powered by the Affirmatic Governance Framework

AFFIRMATIC Control external access with governed onboarding, automated lifecycle, and scheduled access reviews across your M365 tenant. External collaboration is essential, but uncontrolled guest access creates security blind spots. Affirmatic Guest User Management gives you the answers and the controls. Book a demo View pricing Guest governance visual placeholder Native M365 guest management lacks the visibility and automation security teams need at enterprise scale. Most teams cannot see which guests are active or what they access. Guests stay long after projects end, expanding your attack surface. Manual reviews cannot keep up with compliance expectations. Use controlled onboarding instead of ad-hoc invites. Assign accountable sponsors for every guest. Set time-limited access with automatic expiry. Require periodic access reviews. Monitor guest activity and access scope. Maintain documented audit trails for every decision. Affirmatic Guest User Management delivers lifecycle control for every guest, from invitation to expiry, with access reviews along the way. Guest access visibility placeholder Standard M365 flow with branded messaging and tracking. Provision guests directly when you manage both sides of collaboration. Compliance flow with documented consent and audit-ready records. Guests are disabled or removed based on policy. Scheduled reviews confirm continued need with audit trail. Filter by status, company, activity, and review state. See exactly what each guest can access in one screen. Know who invited each guest and who is responsible. Allow or deny guest domains to align with policy. Orphan guests, inactive users, and pending invitations. Upcoming and overdue access reviews. Guest domains and access hotspots. Know who has access and when it expires. Lifecycle automation removes abandoned guest accounts. Documented reviews and audit trails demonstrate control. Enable external work without creating blind spots. Scope access for suppliers with time-bound policies. Grant temporary access for external consultants. Provide controlled access to sensitive data rooms. Track guest ownership as customer contacts change. Security teams Compliance officers IT governance leads Project managers What are the different onboarding options? Email invitation, silent onboarding, or a compliance portal with documented consent. How does automated expiry work? You define expiry policies and guests are disabled or removed automatically when they reach the end of access. How do access reviews help compliance? Scheduled reviews confirm continued need and create a clear audit trail of decisions. Do you support domain allow or deny lists? Yes. Domain allow and deny lists help keep external access aligned with policy. Does it work with existing guests? Yes. Affirmatic inventories existing guests and brings them under governance. See how Guest User Management reduces external risk. Book a demo View pricing Four governance pillars keep every module aligned. Expand each pillar to see what it delivers. Ensure every workspace, guest, and resource has clear ownership, escalation paths, and audit-ready accountability. Designated owners are assigned at creation. Ownership gaps trigger escalation workflows. Ownership changes are fully audited. Automate expiry, renewal, archiving, and cleanup to prevent sprawl and maintain security over time. Expiry policies align with business needs. Owners receive renewal prompts before expiry. Actions are configurable: archive, lock, or delete. Route creation and access changes through governed workflows with the right approvers and audit trails. Approval chains align with risk and sensitivity. Requests create full audit records. Self-service is enabled with guardrails. Standardize provisioning with templates for naming, metadata, sensitivity labels, and policy enforcement. Naming and metadata standards are enforced at creation. Templates apply policies consistently across object types. Templates are versioned and governed. Explore the framework 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America


M365 Identity Governance | Users, Mailboxes & Resources | Affirmatic

Govern M365 users, shared mailboxes, rooms, and resources without PowerShell scripts. Affirmatic brings lifecycle discipline to identity management.

Governed control for identity and resources

Complete coverage for identity resources

Capabilities that extend governance to identity

Visibility and reporting for identity teams

What changes when identity governance works

Built for the teams managing identity and resources

Ready to extend governance to identity and resources?

Three Decades of Security & Governance for Business Collaboration

AFFIRMATIC Govern user accounts, shared mailboxes, meeting rooms, and directory resources with lifecycle discipline. M365 administration extends beyond Teams and guests. Affirmatic Identity & Resource Management brings governance to the resources that power your organization. Book a demo View pricing Identity governance visual placeholder Without purpose-built controls, IT either grants broad admin rights or handles every change through tickets. Native tools force admins to over-permission or slow teams down. Ad-hoc scripts create security and continuity risks. Shared mailboxes and room resources accumulate without oversight. Apply consistent governance to users, mailboxes, rooms, equipment, and contacts without slowing operations. Identity visibility snapshot placeholder Create, update, and retire user accounts with consistency. Provision and manage shared mailbox access and status. Govern room mailboxes and bookable equipment resources. Maintain accurate directory contacts at scale. Control identity changes without broad admin access. Apply licenses consistently as part of user changes. Manage mailbox permissions and send-on-behalf rights. Apply expiry and renewal to shared mailboxes and resources. See who has access to each mailbox or resource. Keep resource data and ownership consistent across the tenant. Directory views for users, mailboxes, contacts, and resources. Access relationships across shared mailboxes and resources. Lifecycle status and ownership coverage at a glance. Routine changes move faster with clear oversight. Delegate safely without granting full admin roles. Lifecycle automation keeps resources current. Maintain audit-ready records for identity actions. Reduce ticket volume and speed up routine identity changes. Standardize shared mailbox and delegation management. Keep rooms and equipment properly assigned and current. Maintain clean, reliable contact and resource directories. IT operations Exchange & M365 administrators Service desk leads IT governance & compliance What resources are covered? Users, shared mailboxes, rooms, equipment, and directory contacts are all included. Can we govern shared mailboxes and rooms? Yes. The module standardizes management for shared mailboxes, meeting rooms, and equipment resources. How does it reduce admin workload? It centralizes identity and resource changes with clear visibility, reducing ticket volume and rework. How does it support regulated environments? You get consistent governance and reporting across identity and resource objects for audit readiness. Can we see access relationships? Yes. Reports show membership and access relationships across users and mailboxes. See how Identity & Resource Management simplifies operations. Book a demo View pricing Four governance pillars keep every module aligned. Expand each pillar to see what it delivers. Ensure every workspace, guest, and resource has clear ownership, escalation paths, and audit-ready accountability. Designated owners are assigned at creation. Ownership gaps trigger escalation workflows. Ownership changes are fully audited. Automate expiry, renewal, archiving, and cleanup to prevent sprawl and maintain security over time. Expiry policies align with business needs. Owners receive renewal prompts before expiry. Actions are configurable: archive, lock, or delete. Route creation and access changes through governed workflows with the right approvers and audit trails. Approval chains align with risk and sensitivity. Requests create full audit records. Self-service is enabled with guardrails. Standardize provisioning with templates for naming, metadata, sensitivity labels, and policy enforcement. Naming and metadata standards are enforced at creation. Templates apply policies consistently across object types. Templates are versioned and governed. Explore the framework 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America


Teams & SharePoint Governance | Lifecycle Management for M365 | Affirmatic

Reduce Teams sprawl and enforce governance without blocking users. Affirmatic automates workspace lifecycle for Teams, Groups & SharePoint.

The cost of uncontrolled workspace creation

Complete lifecycle governance for M365 collaboration

One module for all your collaboration objects

Capabilities that matter for enterprise governance

Built for the teams responsible for M365

Ready to bring order to M365 collaboration?

AFFIRMATIC Lifecycle governance for Microsoft Teams, Groups, SharePoint sites, and every collaboration space in your tenant. Microsoft 365 makes it easy to create workspaces, but without governance you get sprawl, inconsistent naming, unclear ownership, and security risks. Affirmatic Workspace Management brings order without blocking productivity. Book a demo View pricing Workspace governance visual placeholder When anyone can create a Team, Group, or SharePoint site, governance becomes reactive and audit risk grows. Duplicate Teams and orphaned Groups expand without visibility. Creators leave, and no one is accountable for cleanup. Naming, metadata, and policies drift across teams. Implement consistent naming conventions. Require accountable owners from day one. Set expiry and review policies for inactive spaces. Monitor duplicates and exceptions with reporting. Act quickly on inactive or orphaned workspaces. Automate archival and cleanup once policies are met. Affirmatic gives you visibility into every collaboration object and the controls to govern them throughout their lifecycle, from creation to retirement. Lifecycle visibility placeholder Provisioning, ownership, metadata, and lifecycle status. Full lifecycle actions including archive, lock, and delete. Governed provisioning aligned with Teams and Groups. Standard, Private, and Shared channel governance. Community oversight with consistent policies. Provisioning and membership management. Lifecycle governance for legacy collaboration objects. Consistent naming, metadata, and ownership from day one. Always know who is responsible for each workspace. Archive, lock, or retire inactive workspaces automatically. Search, filter, and export workspace data instantly. Manage standard, private, and shared channels consistently. Centralize governance across multiple M365 tenants. Central workspace inventory with ownership and lifecycle status. Inactivity, orphaned workspaces, and policy exceptions highlighted. Exportable reports for audits and stakeholder reviews. Surface inactive and duplicate spaces before they create risk. Keep Teams consistent with approved structures and rules. Answer auditor questions with clear data, not guesswork. Maintain consistent governance even in complex environments. Connect your tenant(s) securely to Affirmatic. Gain visibility into existing workspaces and ownership gaps. Apply consistent standards and lifecycle rules. Monitor progress and act on insights with reporting. Launch collaboration at scale with governance in place from day one. Unify governance across newly acquired tenants. Keep sensitive workspaces controlled and visible. Govern multiple client tenants with consistent standards. IT administrators Digital workplace teams M365 platform owners Compliance officers Which Microsoft 365 objects are covered? Teams, Groups, SharePoint sites, channels, Viva Engage communities, security groups, and distribution lists. How does it reduce workspace sprawl? It surfaces inactive and duplicate spaces so you can retire them before they create risk. Can we govern multiple tenants? Yes. Workspace Management supports centralized oversight across multiple M365 tenants. Does it replace Microsoft admin centers? No. It complements native tools with governance and visibility designed for enterprise scale. What about existing workspaces? Affirmatic inventories existing workspaces and helps bring them into consistent governance. Book a tailored demo for your environment. Book a demo View pricing Four governance pillars keep every module aligned. Expand each pillar to see what it delivers. Ensure every workspace, guest, and resource has clear ownership, escalation paths, and audit-ready accountability. Designated owners are assigned at creation. Ownership gaps trigger escalation workflows. Ownership changes are fully audited. Automate expiry, renewal, archiving, and cleanup to prevent sprawl and maintain security over time. Expiry policies align with business needs. Owners receive renewal prompts before expiry. Actions are configurable: archive, lock, or delete. Route creation and access changes through governed workflows with the right approvers and audit trails. Approval chains align with risk and sensitivity. Requests create full audit records. Self-service is enabled with guardrails. Standardize provisioning with templates for naming, metadata, sensitivity labels, and policy enforcement. Naming and metadata standards are enforced at creation. Templates apply policies consistently across object types. Templates are versioned and governed. Explore the framework 30 years in security, compliance and governance From on-prem systems to Microsoft 365 800+ enterprise customers in Germany, Austria & Switzerland Across highly regulated industries Headquartered in Frankfurt, Germany Subsidiary in UK Operating across Europe and North America